Office Administrator & Bookkeeper

POSITION SUMMARY

Frontline Arts is seeking a detail-oriented, proactive, and mission-aligned Office Administrator & Bookkeeper to support the day-to-day operations of the organization. This part-time hybrid role (approximately 20–30 hours per week) will handle bookkeeping functions and oversee administrative processes that keep the studio and nonprofit running smoothly. This position reports directly to the Executive Director. The ideal candidate will thrive in a creative environment, enjoy being part of a small, collaborative team, and care deeply about supporting the arts and community engagement.

This role may also occasionally assist with Frontline Arts events, including support for logistics, materials prep, and onsite coordination.

KEY RESPONSIBILITIES

Bookkeeping (in collaboration with our external accountant):

• Maintain accurate vendor, donor, and customer records
• Record accounts receivable (donations, grants, earned income)
• Process accounts payable and reimbursements with appropriate approvals
• Reconcile monthly bank and credit card statements
• Assist with payroll submission and tracking via ADP or a similar platform
• Support grant tracking, audit prep, and board financial reports
• Maintain secure digital and paper records of financial and personnel information

Office Administration:

• Order and manage office/studio supplies and vendor relationships
• Maintain general office systems, including digital filing and procedure updates
• Provide logistics and prep support for staff, board, and committee meetings
• Assist with onboarding documentation and coordination for new hires
• Support event logistics and occasional studio-based tasks
• Coordinate basic IT needs with part-time or contracted support
• Participate in Frontline Arts public-facing events as needed (some evenings/weekends
• may apply)

REQUIRED SKILLS & EXPERIENCE

2–3 years of bookkeeping or administrative experience in a nonprofit or small business setting. 

• Experience with QuickBooks Online (required)
• Familiarity with Google Workspace or Microsoft Office
• Proficiency in Excel
• Support grant tracking, prepare audit schedules, and generate board financial reports
• Proficient in Google Workspace or Microsoft Office, with intermediate to advanced Excel skills
• Basic understanding of nonprofit accounting and grant tracking (preferred)
• Strong communication skills; comfortable interacting with a diverse group of staff, artists, and board members
• Highly organized, responsive, and able to work independently
• Values aligned with Frontline Arts’ mission of community, inclusion, and access to the arts

POSITION DETAILS

• Part-Time: Approx. 20–30 hours/week
• Hybrid: In-person presence required 1–2 times per week at 440 River Rd, Branchburg, NJ 08876
• Compensation: Starting at $22/hour, negotiable based on experience
• This is a non-exempt, hourly position without benefits at this time

TO APPLY

Please send a resume and brief cover letter to director@frontlinearts.org with the subject line: Office Administrator & Bookkeeper Application. Applications will be reviewed on a rolling basis until the position is filled.

Frontline Arts is committed to building an inclusive and equitable community through the arts. We welcome candidates of all backgrounds and encourage individuals of every race, ethnicity, gender identity, sexual orientation, ability, and age to apply. All qualified applicants will be considered for employment without regard to race, color, religion, gender, sexual orientation, gender identity or expression, age, national origin, disability status, or any other characteristic protected by law.

ABOUT FRONTLINE ARTS

Frontline Arts connects communities through socially engaging arts practices rooted in printmaking and papermaking. We serve veterans, artists, educators, and community members through our studio programs, exhibitions, and outreach initiatives. Our mission is to build community through collaborative artmaking, amplify underrepresented voices, and support healing and expression through the arts. We are committed to diversity, equity, inclusion, and accessibility in all aspects of our work.