Accounts Payable

We are seeking a dynamic and detail-oriented Accounts Payable Specialist to join our finance team. In this role, you will be responsible for managing the company’s accounts payable processes, ensuring timely and accurate payment of invoices, and maintaining strong vendor relationships. Your expertise in financial software, accounting principles, and compliance standards will be essential to support our organization’s financial health and operational efficiency. This position offers an exciting opportunity to contribute to a fast-paced environment where precision, proactive problem-solving, and teamwork are valued.

Duties

Process and verify incoming invoices using various accounting software such as Workday, SAP, or QuickBooks, ensuring accuracy and compliance with company policies.

• Perform account reconciliations and resolve discrepancies related to accounts payable transactions.
• Enter data meticulously into financial systems, including Debits & Credits entries, journal entries, and general ledger updates.
• Manage vendor setup, maintenance, and communication to facilitate smooth payment processes.
• Ensure adherence to internal controls and SOX (Sarbanes-Oxley Act) compliance requirements during all accounts payable activities.
• Coordinate with the procurement team for invoice approvals and purchase order matching.
• Assist with month-end closing activities related to accounts payable and provide detailed reports for management review.
• Support other finance functions such as accounts receivable, general ledger accounting, or payroll management as needed.

Skills

Strong understanding of GAAP (Generally Accepted Accounting Principles) and corporate accounting standards.

• Proficiency with accounting software such as Workday, Paychex, ADP, Kronos, UltiPro, Sage, PeopleSoft or Ceridian is highly desirable.
• Experience with data entry, double entry bookkeeping, account reconciliation, and journal entries.
• Knowledge of payroll systems including payroll management and benefits administration processes.
• Familiarity with governmental accounting practices and non-profit accounting is a plus.
• Excellent analysis skills with the ability to interpret financial data accurately.
• Technical expertise in financial concepts like debits & credits, general ledger reconciliation, and bookkeeping procedures.
• Ability to handle high-volume data entry efficiently (10 key typing skills).
• Strong organizational skills with attention to detail in account reconciliation and audit preparation.
• Effective communication skills for vendor interactions and cross-department collaboration. Join our team as an Accounts Payable Specialist if you thrive in a fast-paced environment where your expertise will directly impact our organization’s success! We value proactive professionals who are eager to grow their skills within a supportive culture that emphasizes accuracy, compliance, and continuous improvement.

Pay: $25.00 - $27.00 per hour - Woodbridge, NJ

Benefits:

• 401(k) matching
• AD&D insurance
• Commuter assistance
• Dental insurance
• Disability insurance
• Employee assistance program
• Employee discount
• Flexible schedule
• Flexible spending account
• Health insurance
• Health savings account
• Vision insurance
• Life insurance
• Paid sick time
• Paid time off
• Professional development assistance
• Retirement plan
• Tuition reimbursement