Administrative Assistant

Whitman is currently seeking an Administrative Assistant to join our Somerset, NJ office. The ideal candidate must possess a positive attitude, have outstanding communication and interpersonal abilities, and work well in a team-oriented environment. The candidate must also be able to coordinate office activities and operations to secure efficiency and compliance with company policies.

RESPONSIBILITIES:

• Heavy word processing, including formatting proposals, production of reports, and other deliverables
• Compiling/binding and mailing drawings, reports, specs, CDs, etc.
• Scanning files for data management
• Answering phones
• Maintenance of various databases and spreadsheets
• Processing, distributing and electronically filing incoming mail and office correspondence
• Ordering and maintaining inventory for company supplies, including office/field supplies and company apparel.
• Assisting with marketing tasks including social media posts, email blasts, newsletters, website updates, and creating/maintaining marketing materials.
• Assisting in preparing various proposal and qualification submissions (RFPs and RFQs).

REQUIREMENTS:

• Minimum 3 years of recent experience
• Strong computer skills, including proficiency in Microsoft Office (Word, Excel, Outlook, Access, PowerPoint and Publisher)
• Exceptional interpersonal and communication skills, verbal and written
• Strong organizational skills and attention to detail
• Self-motivated, independent, results-oriented, adept at multi-tasking effectively, and able to re-prioritize as required.
• Demonstrates a positive attitude and eagerness to learn

About Whitman:

Whitman is a full-service environmental, engineering, energy, waste management, and EH&S compliance consulting firm with our headquarters located in Somerset, New Jersey. At Whitman, you will find a positive and rewarding work environment, career challenges, and the opportunity to expand your knowledge of your field. We realize the value of hard work and commitment. That's why at Whitman, your extra effort is always noticed. Because we are a medium-sized firm, our staff works directly with the principals of the company and learns from their knowledge and experience. For some, they act as mentors and guide careers as they progress. All Whitman professional staff are given on-the-job training for new skills and are encouraged to attend professional seminars and participate in professional societies relating to the areas of their special skills. Whitman provides employment consideration to all applicants without regard to age, race, creed, color, national origin, ancestry, marital status, affectional or sexual orientation, or gender. For more information, visit www.whitmanco.com.